While most SMEs tend to attribute cash flow challenges to poor revenue, this isn’t necessarily the case. More often than not, they’re indicative of fragmented finance systems. When account data is split across multiple systems (accounting packages, spreadsheets and stand-alone billing applications), gaining a holistic view of cash flow becomes difficult.
Without a single source of truth, it’s almost impossible to get a real-time view of cash flow. Businesses are forced to make financial decisions based on outdated or incomplete data, leading to forecasting errors and unexpected shortfalls.
Even with a powerful system like Jiwa 7, underutilised features or lack of system alignment can prevent businesses from fully leveraging its potential to manage cash flow.
Below, we explore how by ensuring that the Jiwa 7 setup is optimised, SMEs can improve cash flow management and make financial decisions more accurate.
The biggest cash flow challenges facing SMEs
Most small businesses blame cash flow problems on late-paying customers or stringent payment terms from suppliers. While those are contributing factors, the bigger issue is how to balance the expense of payroll, inventory and suppliers in a way that keeps cash flow stable.
Payroll is a fixed expense. It needs to be paid, no matter what. When cash flow tightens, inventory is often the first area to suffer, leading to stock shortages and lost sales. At the same time, businesses may fail to spot shifts in customer payment behaviour.
Take, for example, a customer who normally pays within 30 days. If they suddenly increase their order size from $10,000 to $15,000 and push their payment terms out to 45 days, that’s an extra $5,000 tied up in receivables.
For Jiwa 7 users, leveraging automated credit monitoring and alerts can help flag these changes in real-time, ensuring businesses stay ahead of potential cash flow disruptions. Without these proactive measures, SMEs often don’t realise there’s a problem until the money doesn’t arrive on time. And by then, it’s too late. The shortage of cash is already straining payroll and supplier commitments.
The dangers of isolated financial systems
Few SMEs begin with a single, all-encompassing financial system. They tend to assemble individual components for accounting, stock, billing and reporting, frequently backed up by spreadsheets. Each has a function, but they fail to give the full financial picture. This results in:
- Unreliable reports – Disconnected sales, expenses and payments lead to outdated financial data.
- Missed risks – Without alerts, slow-paying customers and stock issues go unnoticed.
- Poor forecasting – Fragmented data leads to inaccurate cash flow predictions.
- Higher administrative burden – Manual reconciliations waste time and increase errors.
Even within Jiwa 7, if features such as automated reporting, credit limits, and real time reconciliation aren’t properly configured, businesses may still face cash flow blind spots. Minor issues, when overlooked, can quickly turn into significant cash flow interruptions. A deficiency in one area – like an overdue payment by a customer – has a domino effect on stocks, supplier relations and payrolls.
The cost of poor cash flow visibility
Without financial visibility, business owners are forced to react rather than plan. It becomes difficult to deliver prompt payroll, causing stress for both the business owner and employees. Late payments put pressure on supplier relationships, potentially resulting in stock shortages and business disruption.
Without a clear picture of their finances, SMEs may be reluctant to invest in expansion, whether by hiring, extending operations or restocking, for fear of overextending their resources.
Some business owners may turn to early payment discounts. We often see this as an indicator of rising cash flow tensions. Offering price discounts for earlier payment can temporarily improve liquidity, but at the cost of diminished profit margins.
Optimising Jiwa 7 for better cash flow management
Solving cash flow challenges doesn’t necessarily mean increasing revenue. Rather, it means increasing visibility.
With an integrated financial system like Jiwa 7, cash flow becomes easier to manage and predict. By fully leveraging its capabilities, businesses gain:
- Real-time financial data – A single dashboard showing the complete cash position, from sales and expenses to stock levels.
- Better stock control – Making sure inventory moves at the right pace to avoid tying up cash unnecessarily.
- ‘What-if’ scenario planning – Anticipating cash flow risks with forecasting based on different payment and receivable scenarios.
- Credit limit alerts – Flags customers nearing their credit limit, reducing credit risk and avoiding financial strain.
- Foreign exchange monitoring – Accounts for currency fluctuations when purchasing stock or managing international transactions.
For Jiwa 7 customers, optimising these features ensures that financial decision-making is based on accurate, up-to-date data, reducing the risk of cash flow disruptions.
Gaining control of cash flow with Jiwa 7
Jiwa 7 helps businesses stay ahead of cash flow challenges and engage in proactive financial management. Some of the key features that improve cash flow include:
- Credit limit alerts – Flags customers nearing their credit limit to reduce credit risk.
- Stock movement tracking – Monitors inventory in real-time to identify slow-moving stock.
- Cash flow forecasting – Helps predict shortfalls and plan financial strategies.
- Integrated finance and operations – Connects sales, purchasing and finance for a complete financial view.
Beyond reducing admin work, an optimised Jiwa 7 setup provides businesses with the financial confidence to plan ahead. Cash flow becomes easier to manage and financial decision-making becomes data-driven instead of reactive.
Cash flow clarity starts with the right Jiwa 7 setup
Managing cash flow shouldn’t feel like a constant struggle and it doesn’t have to. By reviewing and optimising Jiwa 7, businesses gain real-time financial visibility, helping them plan with confidence and make informed decisions.
To learn more about how to get the most out of your Jiwa 7 setup, join our Support Club or speak to our team today.
